Record a Stripe payment as a sales receipt in QuickBooks

A succeeded payment in Stripe becomes one sales receipt in QuickBooks Online, checked against a log so it is not entered twice.

Updated November 9, 2026.

• Medium
• ~50 min
• Make
• 📒Accounting

A guide, not professional advice. Test before you use it for real. See terms.

A small business that takes one-off card payments in Stripe and keeps its books in QuickBooks Online.

Problem

Card payments land in Stripe and someone retypes each one into QuickBooks at the end of the week.

How it connects

• StripeNative app

  Make: Watch Events, with payment_intent.succeeded selected. Stripe describes it as a PaymentIntent that has successfully completed payment.

• QuickBooks OnlineNative app

  Make: Search for Customers and Create a Sales Receipt. The n8n QuickBooks Online node has no Sales Receipt resource, so this recipe is Make only.

• Google SheetsNative app

  A log with one row per PaymentIntent id. Make: Search Rows and Add a Row.

Steps

1. 1

   Agree on the item with your bookkeeper

   Pick the QuickBooks product or service and the deposit account the receipts should use. Ask whether Stripe is already synced to QuickBooks some other way; if it is, this recipe would double-count.

2. 2

   Watch the payment

   In Make, add Stripe Watch Events and select payment_intent.succeeded. Stripe sends amounts in the smallest currency unit, so divide cents by 100 before mapping.

3. 3

   Skip what is already logged

   Search Rows in the log sheet for the PaymentIntent id. If a row exists, stop. Stripe can deliver the same event more than once.

4. 4

   Find the customer

   QuickBooks Search for Customers by the email on the payment. If nothing comes back, use one generic customer such as "Stripe sales" instead of creating a new customer on every payment.

5. 5

   Create the sales receipt

   Create a Sales Receipt with the customer, the agreed item, the amount, and the PaymentIntent id in the memo. Then Add a Row to the log with the id, date, and amount.

Time

Build time is about 50 minutes, estimated by the recipe’s author. It is not a measured average.

Saves retyping each payment. Your bookkeeper still reviews the receipts.

Cost

Your Stripe and QuickBooks Online accounts, a Google account, and Make per its current pricing.

Sources

• QuickBooks modules in MakeCopy
• Stripe in MakeCopy
• Stripe event typesCopy
• Google Sheets modules in MakeCopy
• n8n QuickBooks Online nodeCopy